See What Your GAP Analysis Report Could Look Like
This page outlines the real structure of the document you’ll receive after our diagnostic phase — clear, actionable, and tailored to your business.
A quick reminder: What is a GAP Analysis?
It's a methodology that compares “where you are” with “where you want to be.”
The larger the gap, the higher the change priority.
We document current processes in detail, sketch the target operating model, and measure the gap between them.
From Vision to Actionable Plan
The outcome is a clear map showing which needs are already covered by standard tools, where configuration or custom development is required, and how much time and effort each item will take.
Efficiency, Made Measurable
A GAP analysis turns the broad goal of “becoming more efficient” into a concrete action plan with measurable results.
Needs Understanding- Why ProfMed Started a GAP Analysis with Odoo
Who is ProfMed?
ProfMed is a European distributor of diagnostic and surgical equipment. In just eight years the company grew from three employees to a multi-branch network covering four regions.
Why launch a GAP analysis?
ProfMed reached out to our team for guidance on business optimisation and end-to-end process automation.
A GAP analysis is the first step to:
Link strategy to execution
We map corporate goals directly onto future digital workflows.
See what fits, what’s missing
By contrasting current processes with best-practice targets, we pinpoint where standard functionality will suffice and where enhancements are justified.
Create a measurable roadmap
The outcome is a timetable with clear priorities, budgets and KPIs—turning the vision of “one streamlined system” into an actionable, trackable plan.
Process Matrix — How We Identified Bottlenecks and Collected Staff Wishes
To prepare the As-Is → To-Be view we held online sessions with ProfMed’s key users:
- Three video workshops — sales reps, warehouse staff, the accountant and a service engineer walked us through a typical day, highlighting pain points.
- Interactive prototype in an Odoo demo — we replayed the same scenarios on a test system to see what is covered out of the box and where gaps remain.
- Wish-list harvest — every participant described an “ideal” flow: stock alerts, two-click invoicing, a serial number that “lives” from purchase to warranty.
As-Is → To-Be → GAP → Odoo Solution
Odoo Solution
GAP / Pain
To-Be
As-Is
Process
Live ledger, auto-alerts
Excel, e-mail, weekly updates
Inventory
No control → write-offs
Inventory App, Reordering, Serial tracking
Sales
Paper order, Word invoice, manual matching
Digital order, one-click invoice, bank matching
Sales App, Invoicing App, Bank API
Accounting
Weekly data entry, no bank/stock link
Auto-postings, bank feed, local tax
Double entry
Accounting App, Localisation, Bank Sync
Purchasing
Stock-outs
Purchase App, Reordering rules
Service
Paper warranties
Serial-linked warranty, auto tickets
Weekly data entry, no bank/stock link
Auto RFQ via min/max, vendor lead times
Field Service App, Helpdesk App, Client portal
Want to see how much better your processes could be?
"We’ll show you real improvement areas with Odoo – in less than 3 days.`"
Odoo Implementation
Methodology — A Five-Scene Story
Why it works
Transparency
Live demos replace bulky documents.
Standard-First
80% done by configuration — cheaper to run, faster to upgrade.
User focus
Success is measured in minutes saved, not fields configured.
Implementation Roadmap — How ProfMed Will Leap from Excel to Odoo
Short, sprint-style phases show value fast and keep everyone aligned.
Key processes go digital in under two months; the 1-2-week support window ensures smooth adoption.
Milestone
Key Deliverable
Duration
Goals signed off
Prototype approval
Modules configured according to the approved prototype ; master data loaded
“Order → Delivery” demo in test
Internal and external testing, recording of training videos, user training
UAT signed; Verification and feedback;
First live order & invoice
Support & Improvement
1-2 weeks
Hotline, bug fixes, improvement backlog
Solution implementation - Module configuration
Phase
2-4 days
Post-mortem & next-release plan
Odoo implementation budget according to GAP analysis
Service description | Execution time | Service cost |
SALE SECTION | ||
Sales configurations (teams, prices, loyalty programs, POS, payments methods) | 5-7 h | 250💲 |
INVENTORY SECTION | ||
Inventory configurations (serial numbers tracking, variants, packages, warehouses, delivery methods) | 3-5 h | 150💲 |
ACCOUNT SECTION | ||
Accounting configurations (chart of accounts, currencies, invoicing policy, fiscal localization) | 5-7 h | 250💲 |
PURCHASE SECTION | ||
Purchase configurations (reordering rules, RFQ flow, UoMs) | 3-4 h | 150💲 |
SERVICE SECTION | ||
Helpdesk configuration (Field Service, serial-warranty link) | 2-3 h | 100💲 |
ADDITIONAL SETTINGS | ||
Master data loading (Contacts, Products) | 5-7 h | 250💲 |
Educational materials (recording of training videos, user training) | 1-3 h | 50💲 |
Experimental and industrial operation, transition to production. Stabilization work in the system | 1-2 days | 350💲 |
Project support for 2 months from the moment of launch into industrial operation | 2 months | 250💲 |
Deployment of environments on TuchaHost, AWS, AZURE hosting, initial configuration of modules and the system, email connection, client domain connection. | 4 h | 200💲 |
Prototype customization according to needs identified in GAP analysis. Filling in demo data, demonstration, prototype changes up to 2 iterations. | 5-8 h | 250💲 |
Total | From 41 -64 h | 2250💲 |
Conclusion — Your Move
GAP analysis proved that most pains vanish with standard Odoo modules, and the roadmap delivers a full digital switch-over in mere weeks.
Are your processes still stuck in Excel spreadsheets?
Free 30-minute discovery call -
see which gaps Odoo closes out of the box.
Demo on your data —
we load a sample and walk through a live scenario in one day.
Transparent quote —
you know timeline, budget and KPIs up front.